My Documents Folders

FILE YOUR DOCUMENTS IN FOLDERS

• If you ever receive a subpoena you may find to your horror that the subpeona may cover every thing in your entire computer! It seems that your computer is treated like a filing cabinet. If you have all of your documents in one folder, the subpeona will cover the entire folder.

• Putting your documents in individual folders limits the subpeona to the files in the applicable separate folder. Make a separate folder for each client or vendor if practical. You can file (retain) Word, Excel, and other document files for the same client or vendor in the same folder

• The best place to keep your client or vendor files is in the "My Documents" folder. This simplifies backing up all of your data! But, don't forget that even if you erase documents from the current folders, they may still be in your backups, your temp folders, and auto save files.!!!

• Watch for emails that may be embarrassing. Emails are often forgotten. And, deleted emails are retained in "deleted emails" folder. You can empty this folder under Tools tab in Microsoft Outlook. However, I often go into the deleted files folder to find something that I need later. Once the deleted mails folder is emptied, there is no reversing it. Except - You can elect to have a "thumbnail" of emails received or sent saved for chosen names in your email folder

• Don't forget that your computer keeps deleted files. There are lots of deleted files that are retained in your "recycle bin." It will automatically push out older deleted files when the bin is full. But, a lot of files remain in your recycle bin. These files can be permamently deleted. Don't forget that it is always nice to be able to restore the file that you deleted by mistake.

Home (Index) Page | Internet & Computer Topics